Photo Licensing & Usage Rights Pack

MODEL RELEASE (EDITORIAL USE)

Photograph description: [BRIEF DESCRIPTION OF IMAGE(S)]
Photographer: [FULL NAME]
Date of shoot: [DATE]
Location: [LOCATION]
Publication / licensee: [PUBLICATION OR JOURNALIST NAME]

I, [SUBJECT'S FULL NAME], of [ADDRESS], consent to the photograph(s) described above being used for the following editorial purposes:

Permitted uses: [e.g. news reporting / magazine feature / online editorial]
Publication(s): [SPECIFIC PUBLICATION(S) OR "UK editorial media generally"]
Territory: [UK / World — specify]
Duration: [One-time publication / Perpetual — specify]

I understand that:
1. This consent is for editorial (news and journalistic) use only. Use in advertising, commercial promotion, or AI training datasets requires separate written consent.
2. The photograph(s) will be accompanied by a factually accurate caption.
3. Copyright in the photograph(s) remains with the photographer.
4. I may not demand changes to captions or the editorial context of publication.

No payment is being made for this consent / Payment of £[AMOUNT] is being made for this consent [delete as applicable].

SUBJECT SIGNATURE
Signed: _______________________ Date: ___________
Full name (print): [NAME]

If the subject is under 18, parent / guardian must sign:
Parent / guardian signed: _______________________ Date: ___________
Full name (print): [NAME]
Relationship to subject: [RELATIONSHIP]

Sources: CDPA 1988, BAPLA (bapla.org)

PROPERTY RELEASE

Photograph description: [BRIEF DESCRIPTION OF IMAGE(S)]
Photographer: [FULL NAME]
Date of shoot: [DATE]
Property photographed: [DESCRIPTION OF PROPERTY — e.g. building, interior, artwork]
Property owner / representative: [FULL NAME / ORGANISATION]
Publication / licensee: [PUBLICATION OR JOURNALIST NAME]

I, [FULL NAME] of [ADDRESS], being the owner or duly authorised representative of the property described above, consent to the photograph(s) of the property being used for editorial purposes:

Permitted uses: [e.g. news reporting / magazine feature / online editorial]
Territory: [UK / World]
Duration: [One-time / Perpetual — specify]

I confirm that:
1. I am authorised to grant this consent.
2. This consent does not extend to commercial or advertising use without a separate agreement.
3. Copyright in the photograph(s) remains with the photographer.

Signed: _______________________ Date: ___________
Full name (print): [NAME]
Organisation (if applicable): [ORG]
Capacity: [OWNER / DIRECTOR / AUTHORISED REPRESENTATIVE]

PHOTO AGENCY LICENCE SUMMARY

Image reference(s): [AGENCY IMAGE REFERENCE(S)]
Agency: [AGENCY NAME, e.g. PA Images / Getty Images / Reuters]
Journalist / picture editor: [NAME]
Publication: [PUBLICATION]
Date of licence: [DATE]

LICENCE DETAILS
Image description: [BRIEF DESCRIPTION]
Licence type: [e.g. One-time editorial / Rights-managed / Royalty-free]
Permitted use: [PRINT / DIGITAL / BOTH — specify]
Territory: [UK / World]
Duration: [ISSUE / DATE / PERPETUAL — specify]
Exclusivity: [NON-EXCLUSIVE — standard for editorial]
Resolution permitted: [DPI / FILE SIZE — as per licence terms]

RESTRICTIONS
[ ] Image may NOT be cropped
[ ] Image may NOT be altered beyond standard colour/tonal adjustment
[ ] Credit line is mandatory: [EXACT CREDIT LINE AS REQUIRED BY AGENCY]
[ ] Image may NOT be used on the cover without separate agreement
[ ] Other restriction: [DESCRIBE]

FEES
Agreed fee: £[AMOUNT]
Invoice reference: [AGENCY INVOICE REF]
Payment due: [DATE]
Payment method: [BACS / CREDIT CARD / ACCOUNT]

CONFIRMATION
This summary is an internal record only. The full licence terms are contained in the agency licence agreement. In the event of any conflict, the agency licence agreement takes precedence.

Checked by: [NAME] Date: [DATE]

KILL-FEE LETTER FOR PHOTOGRAPHERS

Date: [DATE]
To: [EDITOR NAME / COMMISSIONING EDITOR]
[PUBLICATION]
[ADDRESS]

Dear [NAME],

Re: Kill fee — [DESCRIPTION OF COMMISSION] — [DATE OF COMMISSION]

I am writing to request a kill fee in respect of the above commission.

On [DATE], I was commissioned by [PUBLICATION] to photograph [DESCRIPTION OF ASSIGNMENT] on [DATE], for an agreed fee of £[AGREED FEE]. The terms of the commission were confirmed [in writing on [DATE] / verbally on [DATE] — specify].

The commission has been cancelled / the images have not been used [delete as applicable]. This is through no fault of my own: [briefly state why — e.g. the story was pulled; the event was cancelled by the publication; the images were delivered on brief and accepted but not published].

I am therefore entitled to a kill fee. In accordance with industry standard practice and NUJ and BAPLA guidance, I am requesting:

Kill fee amount: £[AMOUNT]
(This represents [50% / 100%] of the agreed commission fee of £[AGREED FEE], calculated on the basis that [the shoot had not yet taken place / the images were delivered to brief — delete as applicable].)

Please arrange payment within 14 days of this letter. My payment details are:

Bank: [BANK NAME]
Sort code: [SORT CODE]
Account number: [ACCOUNT NUMBER]
Account name: [NAME]

If you dispute your liability for this kill fee, please respond in writing within 14 days with your reasons. If I do not receive payment or a substantive response, I will pursue the matter further.

Yours sincerely,
[YOUR FULL NAME]
[EMAIL] | [PHONE]

MEDIATION LETTER — UNPAID PHOTO LICENCE FEE

Date: [DATE]
To: [PICTURE EDITOR / EDITOR NAME]
[PUBLICATION]
[ADDRESS]

Dear [NAME],

Re: Unpaid licence fee — [IMAGE DESCRIPTION] — Invoice [INVOICE NUMBER] dated [DATE]

I am writing to seek resolution of an outstanding payment dispute before considering further action.

On [DATE], [PUBLICATION] published [or licensed for publication] the image(s) described above, licensed to you under our agreement dated [DATE]. The agreed licence fee was £[AMOUNT], payable within [30] days of invoice. My invoice [INVOICE NUMBER] was submitted on [DATE] and has not been paid.

My previous payment reminders, sent on [DATES], have not resulted in payment.

I am proposing the following to resolve this matter:

1. Payment of the full outstanding amount of £[AMOUNT] within 14 days of this letter.
2. If you dispute the licence terms or the amount, I am willing to attempt mediation through [BAPLA / NUJ / a mutually agreed mediator] within the same period.
3. If neither payment nor a mediation agreement is reached within 14 days, I intend to:
   (a) charge statutory interest under the Late Payment of Commercial Debts (Interest) Act 1998 (8% above the Bank of England base rate from the due date); and
   (b) issue a claim in the County Court if necessary.

Please contact me by [DATE] to confirm your preferred resolution.

Yours sincerely,
[YOUR FULL NAME]
[EMAIL] | [PHONE]

Sources: CDPA 1988, BAPLA (bapla.org), NUJ (nuj.org.uk), Late Payment of Commercial Debts (Interest) Act 1998